I use a program called 1Password to keep my life more secure and more organized. One of the nice features it has is that you can add an expiration date to anything you add to 1Password. This works great in conjunction with a separate, optional feature of 1Password called WatchTower which will automatically alert you when one of your item’s expiration dates are coming up. According to their website, the Expiring alerts show items that are expiring soon, so you can take action:

  • credit cards, memberships, and drivers licenses that are expiring within 2 months
  • passports expiring within 9 months
  • items that have already expired

Here’s how to make use of that feature.

  1. Only certain categories of 1Password version 7 include an expiration date field: Passport, Credit Card, Driver’s License, Membership, and Outdoor License. Let’s create a membership item by opening the 1Password program and then clicking on the + button and then choosing MembershipScreenshot showing the creation of a Membership item.
  2. Enter information as needed, making sure to enter an expiry date. I chose this month and then clicked Save.
  3. You will have been asked if you would like to enable Watchtower functionality when you first run 1Password. If you didn’t enable it then, you can go to Preferences and then find the Watchtower section. I enable the first three choices: Check for compromised websites, check for vulnerable passwords; and check for two-factor authentication. I am a little unclear on the last item: Ask before checking for a secure connection. I would always prefer for my browser to try to use a secure connection if it is available, and this is becoming the default behavior for most browsers. If I typed in a website as http://website_example.com, it would be nice for 1Password to automatically update the url to use https://website_example.com but I cannot tell from the description if leaving it unchecked would allow 1Password to automatically choose the secure version instead. I will seek clarification from AgileBits, the company that makes 1Password to find out for sure.
  4. This looks better.Screenshot of the Watchtower preferences with first three items checked.
  5. I want to receive notifications in a prominent manner if there is a problem, so I went to the Notifications section of preferences and turn on all three options: One-time passwords, Vault access; and Watchtower alerts.
  6. By default, the Watchtower section of the interface does not show. You will want to click on the disclosure triangle to the right of the word WATCHTOWER.  
  7. Now we can see the various alerts and start going fixing things. We can see the expiration warning on the membership we recently created. Hopefully this will help you avoid accidentally letting something important expire. My wife just informed me that the Oregon Liquor Control Commission is temporarily allowing people to still use recently expired driver’s licenses at the bars, so it must be a common problem during the pandemic.

 

 

Apple has done their best to make setting up one of their Bluetooth enabled Magic Keyboards as easy as possible. Here’s a step–by–step guide for you.

 

1) Go to the menu and click on System Preferences.

Clicking on the Apple menu

 

2) You will see a list of Bluetooth devices that are in range. The little spinner will constantly be turning to indicate that your computer is actively scanning for Bluetooth devices. (In my case, my Philips Respironics CPAP always shows up with the name PR BT 11EF. Took me a while to figure out what the mystery device was. My neighbor’s Samsung TV sometimes shows up as well.)

3) You will see a list of Bluetooth devices that are in range. The little spinner will constantly be turning to indicate that your computer is actively scanning for Bluetooth devices. (In my case, my Philips Respironics CPAP always shows up with the name PR BT 11EF. Took me a while to figure out what the mystery device was. My neighbor’s Samsung TV sometimes shows up as well.)

 

4) Now is a good time to turn on the power switch to your new keyboard. It’s a small switch on the back corner of the keyboard. When you slide the switch to on, a small green sticker will be visible. You can also see in the center of the keyboard the lightning port for charging the keyboard. A lightning cable is included in the packaging, so don’t throw it away by accident.

 

5) In a few moments, the keyboard should show up as available to connect. Go ahead and click on the Connect button.

 

6) An alert should pop up in the middle of the screen to let you know a device has connected.

 

7) It should connect, and your Mac should even rename the keyboard based on your User Account name. Congratulations! Your keyboard should now be ready to use.

 

8) The battery in the keyboard should last a couple of months of normal use. You can check the battery charge level at any time by clicking on the Bluetooth menu. You don’t have to worry much as the computer will automatically warn you when the battery gets to 20% and you can even continue to use the keyboard while charging it using the included Lightning cable. I would suggest not leaving the keyboard plugged in to the charging cable 24/7 as that will damage the battery over the long term.

A step-by-step guide to transferring your data to your new Mac.

Guide to Apple’s Migration Assistant

It’s easy to get wrapped up in the excitement of buying a new Mac, but then feel intimidated about the details of how you will actually move your data from your old Mac to your new one. Here’s an illustrated guide to help. 

Things you will need: Your old computer’s administrative password. Your AppleID password (if you use iCloud). 

Preparing the old Mac

1. Let’s concentrate on just the old computer for now. Leave the new computer turned off and start up the old computer.Start up your old computer

 

2. Click on the Finder icon in your Dock (or double-click on your hard drive icon) to open a new Finder window.Open a new finder window on the old computer.

 

3. Click on Applications from the sidebar to jump to that folder.Click on the Applications folder in the sidebar window and navigate to Utilities.

 

4. Double click on the Migration Assistant icon.

Double click on the Migration Assistant

 

5. You will get a warning that Migration Assistant must quit all running applications in order to migrate your data. Click on the Continue button to move on.Press Continue to open the Migration Assistant.

 

6. You will need to enter your Mac’s Administrative Password in order to migrate your data. This is required in order to establish a chain of trust that you are authorized to move the data from the old computer to the new.Enter your Administrative password.

 

7. This is what the Migration Assistant looks like. The computer will be busy for a bit indexing what information must be transferred.

The Migration Assistant will open.

 

8. The Migration Assistant starts out with importing data as a default.It will start up on From a Mac, Time Machine backup, or startup disk.

 

9. We want to click on To another Mac in order to prepare your old Mac to transfer data to the new Mac. Press the Continue button.

Click on To another Mac.

 

10. You will see an Spinner continuously rotating in order to indicate activity as the old Mac awaits orders from another Mac. Time to turn our attention to the new Mac.The Mac will now be "disoverable" by other Macs.

 

 


Preparing the new Mac

11. Let’s turn on the new Mac.Turn on the new Mac.

 

12. The first thing that happens is that a Setup Assistant will launch. It will try to set up language options for you so you can continue. Choose your country.Select a country in the Setup Assistant.

13. You will then need to confirm your language settings.Confirm your language.

 

14. Now that Apple knows what language you understand, they offer Accessibility options to make the Mac available to more people. You can click on any Accommodations that you require. If you don’t need any, then just press the Not Now button. You will then be asked to choose a Wi-Fi Network and also enter the Wi-Fi Password.Accessibility options will be available.

 

15. You will see a Data & Privacy notice as required by the European Union’s GDPR (Global Data Privacy Rights) act. You can simply press Continue.The GDPR notice will appear.

 

16. You will now get to the Migration Assistant. The From another Mac, Time Machine backup, or Backup disk option will be chosen, which is what we want. Press Continue.The Migration Assistant will appear.

 

17. You will see a spinner constantly turning to indicate that your new computer is actively looking for other Macs that are running Migration Assistant. Don’t be surprised that the spinner will not stop moving. Just wait until your see an icon appear representing your old Mac and then Click on it.The new computer will now start looking for other Macs to migrate from.

 

18. With your old Mac now highlighted to indicate that it is selected, press Continue.Click on your old Mac and then press continue.

 

19. Because there could be potentially be multiple computers on the network trying to migrate at the same time (just ask a technology assistant at any public school), the new Mac will generate a random PIN code. You should see the exact same PIN code on the old Mac. Click on the Continue button of the old Mac to confirm you want to migrate your data to the new computer.A PIN code will appear for confirmation.

 

20. Your new computer will work for a while to process the index of data that can be migrated to the new computer. Note: It is not necessary to wait for the sizes of all the data to be tallied up before you continue to the next step.

The new computer will display what information can be migrated.

 

Optional step to skip a user

21. If there are any users you don’t want to migrate from the old computer to the new one, now is your chance to deselect any users you don’t want to migrate. Optionally, you can deselect any accounts you don't want to transfer.

 

 


The final steps

22. You will need to set an administrative password for the user(s) you are migrating to the new computer. This will be the password that is used to install any new software or to create new users. It can be the same password that you used to use. Click on the Set Password button for all the users you are migrating.You will need to set a new password for the account you are transferring.

 

23. Again, this can be the same password you used for the old computer if you want. The only requirement is a minimum of 4 characters. Type the password in and then type it exactly the same again to confirm it. Capitalization matters, so be careful. Press Set Password to continue.Type in the password twice to confirm it.

 

24. Congratulations! You are now ready to finish up by pressing ContinueYou are now ready to click continue.

 

25. This last step can take anywhere from 45 minutes to several hours depending on how much data you have to migrate. There will be an estimate, but you will see the time remaining swing up and swing down during the whole process, so I suggest you take a break from the computer and just check back in an hour. The new computer will need to restart when the process is complete. You might be asked a few more questions, including your AppleID password. After that, you should see all your old data from the old computer on your new computer.

The MacNinja in front of a Keynote Icon

I had the honor of presenting at the PMUG General Meeting on September 14th, 2020 where I talked about how to use Apple’s free Keynote program.

It’s a great program that I have used to make all my presentations to the group. One of the key thoughts I wanted to convey is that Keynote is part of a trio of programs that includes Pages and Numbers, and that learning one program will get you 90% of the way to learning how to use its sibling programs. 

 Here’s a link to the Keynote file that I used to give the presentation.

My intention is to for this presentation to serve as a multifunctional document that both works as a standalone presentation but also as a learning tutorial.

I’ve tried to structure the Keynote so that the first time someone watches the presentation, they will just see a smooth flow of ideas. But I have also taken time to write out Presenter’s Notes that I hope will provide an extra layer of information, like Programmers Comments, that explain my rationale for why I chose specific transitions and what they do, or how I layered an animation sequence.

I also include some exercises for the reader to try on their own. 

In fact, you can download any of my older presentations from here.

With all the increased interest in online conferencing these days it seemed like a good idea to make a video that helps people to download and install Zoom on either their Mac or their iPhone/iPad.
One of the biggest stumbling blocks for most people is that Apple has been increasing the security privacy protections in its latest operating systems so it will be necessary to give permission to the Zoom app to use the microphone and to use the video camera.